Document Controller -Riyadh

Document Controller Needed -Riyadh, Saudi Arabia

The Document Controller is responsible for managing, controlling, and maintaining all project documentation throughout the project lifecycle. This role ensures that technical documents, drawings, correspondence, and records are processed, distributed, archived, and tracked in accordance with company procedures, contractual requirements, and industry standards. The successful candidate will support project teams by maintaining document integrity, ensuring timely issuance of deliverables, and providing efficient document control services.
Key Responsibilities
• Manage and control all project-related technical documents, drawings, and correspondence in accordance with company procedures and project requirements.
• Generate, maintain, and update document registers, transmittal logs, document control reports, and project-specific tracking logs.
• Administer and maintain electronic document management systems (EDMS), including Aconex, SharePoint, and other document control platforms.
• Receive, review, register, and organize client-submitted documents while maintaining an accurate and structured filing system.
• Maintain electronic and hard copy records of project documentation, ensuring completeness, accuracy, and traceability.
• Process and formally issue project deliverables to clients through the designated Electronic Document Management System (EDMS) within established project timelines.
• Verify document numbering, revision status, naming conventions, and formatting to ensure compliance with company standards, client requirements, and contractual obligations.
• Coordinate with Project Managers, Project Engineers, Discipline Leads, and other project team members to facilitate document reviews, approvals, and distribution.
• Track document workflows, review cycles, approvals, and outstanding actions to ensure timely completion.
• Maintain organized filing and archiving systems for both electronic and physical documents in accordance with document retention policies.
• Ensure document confidentiality, security, controlled access, and proper distribution to authorized personnel.
• Monitor compliance with internal document control procedures and recommend process improvements where applicable.
• Prepare regular document control reports and provide project status updates to management.
• Support audits by maintaining complete and readily accessible project documentation.
• Perform additional project-related administrative and document control duties as assigned.
Qualifications
• Bachelor’s degree in Quality Management, Engineering, Business Administration, Information Management, or a related discipline.
• Minimum of five (5) years of document control experience within the construction, engineering, or infrastructure industry.
• Proven experience working with Electronic Document Management Systems (EDMS), particularly Aconex.
• Proficiency in Microsoft Office Suite and SharePoint.
Preferred Skills & Competencies
• Strong knowledge of document control principles, standards, and best practices.
• Hands-on experience with EDMS platforms , including Aconex and SharePoint.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong analytical skills with exceptional attention to detail and accuracy.
• Effective written and verbal communication skills.
• Excellent typing, data entry, and document management abilities.
• Ability to work independently while collaborating effectively within multidisciplinary project teams.
• Strong understanding of document numbering systems, revision control, and records management.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Demonstrated ability to prepare, process, and manage project documentation accurately and within strict deadlines.
Key Competencies
• Document Control & Records Management
• Electronic Document Management Systems (EDMS)
• Revision & Version Control
• Quality Assurance & Compliance
• Organization & Planning
• Time Management
• Communication & Coordination

Salary Range 5-6K SAR Full Package

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