Engineering Admin Coordinator – Riyadh

Main Tasks and Responsibilities

The ability to perform clerical duties such as dictation, typing, filing and telephone answering for the Engineering Department.
The ability to maintain benchmark calendars for 90 day, semi-annual and annual performance evaluations of staff members.
The ability to assist guests’ and departments’ requests for maintenance from the Engineering Department and route the requests to the appropriate person(s)/department(s).
The ability to assist in planning and implementing procedures, systems and controls to ensure an efficient operation of the Engineering Department.
The ability to maintain logs on movement and inventory of stock items and tools.
The ability to maintain par stocks and the distribution of items.
The ability to handle the primary research and follow-up necessary on the purchasing of equipment, replacement parts and repairs. This includes contacting vendors for best prices, writing purchase orders, receiving goods and completing projects.
The ability to ensure that the work order/request system is properly executed and that items from the logbook are followed up as necessary.
The ability to assist in developing and updating comprehensive departmental policies, procedures and manuals.
The ability to assist in compiling a monthly consumption report on heat, light and power to include electricity, gas, steam and water.
The ability to prepare purchase requisitions and work orders and liaise efficiently with the Chief Engineer and the Director of Engineering on such matters.
The ability to handle the Director of Engineering’s calendar for appointments with contractors and vendors.
Must possess excellent organizational skills that will enable an adequate filing system whereby necessary documents can be obtained immediately.
The ability to handle necessary follow-up and updating of availability of both internal and external training opportunities through Human Resources Department and making such information known to the engineering management staff and scheduling of same.
The ability to complete all payroll records for proper signature.
The ability to prepare and follow through on any other projects or tasks as assigned by engineering management staff.
The ability to ensure effective communication and good relations between the Engineering Department and other departments within the hotel.
The ability to ensure timely completion of all assigned responsibilities.
The ability to respond properly in any hotel emergency or safety situation.
The ability to handle and report any accident immediately, no matter how minor.
The ability to always conduct oneself in a professional manner to reflect the high standards of Four Seasons Hotels and encourage staff to do the same.
The ability to follow proper payroll procedures.
The ability to answer telephones according to Four Seasons’ standards.
The ability to maintain a good working relationship with other employees, providing instruction and encouragement as needed.
The ability to ensure a clean, neat, and organized work area.
The ability to respond properly to all emergency conditions or safety situations such as fires, power failures, leaks, floods, etc.
The ability in reporting any damages observed within the hotel and surrounding area, whether it is guestroom, public areas, or any employee housing units through the Engineering reporting systems in place.  Reporting to be done as soon as possible or within one hour of discovery.
Confidentiality

Whist working for the Company there will be access to a wide variety of confidential information concerning the Company, guests, and employees. It is vital that all such information remains confidential and must not be disclosed to anyone outside the Company, guests, and employees, unless otherwise stated. Please refer to the Employee Handbook for full policy details

Apply: https://careers.fourseasons.com/us/en/apply?jobSeqNo=FSHFSHUSREQ10350396EXTERNALENUS&pjid=fd13c450-9707-4232-93a9-e0a0bfc1b5cc&p_in_ref=https%3A%2F%2Fwww.fourseasons.com%2F&p_lang=en_us&refNum=FSHFSHUS&step=1&stepname=personalInformation

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